Privacy Statement
Last Updated: November 22, 2025
This Privacy Statement explains how we collects, uses, shares, and protects your information across our websites, platforms, portals, and digital services.
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Privacy Statement
Process Paramarsh Inc. (“Process Paramarsh ,” “Company,” “we,” “us,” “our”) is committed to protecting your privacy and handling Personal Data responsibly. This Privacy Statement explains how we collect, use, disclose, store, and safeguard information through our websites, platforms, portals, applications, and digital services (collectively, the “Site”).
This Privacy Statement applies to individuals in the United States, Canada, India, and other global locations who access or use the Site, including job applicants, consultants, vendors, customers, partners, and general visitors.
This Privacy Statement should be read together with our Terms of Use, Cookie Notice, and Disclaimer, each of which is incorporated by reference and governs your access to and use of the Site.
By using our Site, you consent to this Privacy Statement.
Definitions
For purposes of this Privacy Statement, the following terms have the meanings described below. These descriptions are provided for convenience and may be supplemented by additional context in the sections that follow.
“Personal Data”
Information that identifies, relates to, describes, or could reasonably be linked to an individual, such as contact information, employment data, identifiers, usage information, and any other information defined as personal information or personal data under applicable laws.
“Sensitive Personal Data”
Certain categories of Personal Data defined as sensitive under applicable law, which may include government identifiers, financial information, precise geolocation, racial or ethnic origin, health-related information, or other legally protected categories. We do not intentionally collect sensitive data unless required for legitimate business or employment purposes.
“Processing”
Any operation performed on Personal Data, whether automated or not, including collection, use, storage, disclosure, retention, transfer, deletion, or similar activity.
“Service Providers”
Third-party vendors, contractors, consultants, technology platforms, cloud providers, background screening companies, analytics tools, or other entities that process Personal Data on behalf of the Company under contractual terms.
“Client Organizations”
Customers, employers, or contracting entities for whom the Company provides consulting, staffing, technology, or recruitment services. These entities are independent data controllers and determine their own data processing practices
“Cookies”
Small files or similar technologies that store information on a device for purposes such as authentication, analytics, security, and personalization. Additional details are described in our Cookie Notice.
“AI Tools” or “Artificial Intelligence Technologies”
Systems, algorithms, or automated technologies used to generate, analyze, assist, or enhance content or processes. This includes tools used for summarization, drafting, analytics, or other operational support. These tools do not make legally significant decisions.
“Site”
All websites, digital platforms, portals, applications, subdomains, hosted services, and forms provided or operated by the Company.
“You” or “User”
Any individual who accesses, uses, or interacts with the Site, including applicants, consultants, employees, customers, vendors, prospects, and general visitors.
1. Information We Collect
We may collect the following categories of Personal Data, depending on how you interact with the Site:
1.1 Information You Provide Directly
- Contact information (e.g., name, email, phone number)
- Job application details (e.g., résumé/CV, work history, certifications, employment preferences)
- Vendor or customer onboarding information
- Communications submitted through forms or email
- Information provided during consultations, discovery sessions, or inquiries
1.2 Automatically Collected Information
We may collect information through cookies, analytics tools, and similar technologies, including:
- Browser type, device type, and operating system
- IP address, geolocation (approximate), and time zone
- Pages viewed, link clicks, and navigation patterns
- Traffic source and referral information
- Error logs, session data, and usage metrics
1.3 Information from Third Parties
We may receive information from:
- Recruitment platforms
- Background screening providers
- Job boards
- Social media platforms
- Applicant tracking systems
- Partners or vendors you interact with
- Publicly available sources
2. How We Use Personal Data
We may use Personal Data for:
- Operating and improving the Site
- Responding to inquiries and providing customer support
- Reviewing and processing job applications
- Onboarding vendors, consultants, or contractors
- Verifying identity and conducting background checks
- Providing consulting, staffing, and technology services
- Marketing, advertising, and promotional communications
- Analytics, measurement, and website performance monitoring
- Security, fraud prevention, and compliance
- Meeting legal, regulatory, and contractual requirements
We may aggregate or de-identify information for analytics, research, reporting, and other lawful purposes.
3. Legal Bases (Where Applicable)
Where required by law (such as in the EU/EEA or similar jurisdictions), we may rely on the following legal bases:
- Consent
- Performance of a contract
- Legitimate interests
- Compliance with legal obligations
- Protection of vital interests
4. AI and Automated Tools
4.1 AI-Assisted Content
Content on the Site may be generated, enhanced, or assisted using artificial intelligence technologies. AI output may be inaccurate, outdated, incomplete, or incorrect.
No reliance should be placed on such content.
4.2 AI in Site Operations
We may use AI or automation tools for:
- Drafting or Creating content
- Enhancing security
- Improving Site functionality
- Performing analytics or summarization
4.3 No Automated Hiring Decisions
All employment decisions are made by human reviewers.
We do not use algorithms or automated systems to make legally significant decisions.
4.4 Disclosure of AI Processing
Where Personal Data is processed by AI tools (e.g., résumé parsing or summarization), such processing occurs with appropriate safeguards.
5. How We Store and Share Personal Data
We may store and disclose Personal Data with the categories of recipients described in this Section, including service providers, client organizations, public-sector entities, compliance authorities, and international transfer partners, as necessary to operate our business, provide services, or comply with legal obligations.
5.1 Service Providers & Vendors
We may share Personal Data with third-party service providers that support our operations. These may include categories such as:
- Customer relationship management and business systems
- Human resources, payroll, and workforce platforms
- Analytics and performance measurement tools
- Cloud hosting, CDN, and infrastructure providers
- Communication, collaboration, and productivity tools
- Background screening companies
- Artificial intelligence and automation technologies
- IT, security, and operational support providers
These entities act as service providers and must comply with applicable confidentiality, contractual, and security requirements.
Service providers may change at any time without notice.
5.2 Client Organizations
When you apply for a job or consulting opportunity:
- Clients act as independent data controllers
- Clients maintain their own data practices and policies
- We are not responsible for misuse, modification, or retention practices by clients
- Once your data is shared with a client, they determine their own processing activities
5.3 Public Sector Entities, Regulatory Agencies, and Compliance Authorities
We may disclose Personal Data to federal, state, provincial, or local government agencies, public-sector institutions, regulatory bodies, auditors, procurement authorities, or law-enforcement agencies when required to:
- Respond to government bids, solicitations, tenders, or contracting requirements
- Satisfy regulatory, compliance, security, or audit obligations
- Verify workforce eligibility, certifications, or background screening results
- Comply with applicable laws, lawful requests, or government directives
- Participate in public-sector vendor registration systems or procurement platforms
- Satisfy public records, disclosure, or transparency obligations (such as Freedom of Information Act or state equivalents)
- Protect the rights, safety, security, or property of the Company, our clients, or the public
Such disclosures may occur with or without notice to the individual, as permitted or required by law.
When submitting information for government bids or contracts, applicants and vendors acknowledge that certain information may become accessible under public transparency or disclosure laws.
5.4 Business Transfers
If we undergo a merger, acquisition, restructuring, or asset transfer, Personal Data may be transferred as part of that transaction.
5.5 International Transfers
We may transfer and store Personal Data in the United States, Canada, India, or any country in which we operate or engage service providers.
Where required by law, such transfers are subject to:
- Standard contractual clauses (SCCs)
- Contractual safeguards
- Vendor due diligence
- Internationally recognized security standards
6. Data Retention
We retain Personal Data as long as reasonably necessary to:
- Fulfill the purposes described in this Privacy Statement
- Provide services or process applications
- Meet legal, contractual, or regulatory obligations
- Maintain business and operational records
Data may be retained longer where legally required.
7. Your Rights
Your rights depend on your jurisdiction and may include the right to:
- Access and obtain a copy of your Personal Data
- Request correction or deletion
- Object to or restrict processing
- Withdraw consent (where applicable)
- File a complaint with a supervisory authority
- Portability of certain data
- Opt-out of marketing communications
- Non-discrimination for exercising privacy rights
To exercise rights, contact: legal@processparamarsh.com
We may request identity verification. We will respond within a reasonable time, consistent with applicable laws.
8. Do Not Sell or Share Personal Data
We do not sell Personal Data, nor do we share Personal Data for the purpose of cross-context behavioral advertising. If you are in a jurisdiction requiring an opt-out mechanism (including the right to opt-out of the sale or sharing of your Personal Data), you may contact us using the information in Section 20 to exercise your rights.
9. Cookies & Tracking Technologies
We use cookies and similar technologies for performance, analytics, functionality, and security.
For details, see our Cookie Notice, which describes categories of cookies and your choices.
10. Affiliate Links & Third-Party Tracking
Some external links on the Site may be affiliate links or compensated relationships. If you click such links or make a purchase, we may receive a commission or referral benefit. Affiliate partners may use tracking technologies, redirection URLs, cookies, or identifiers to process referrals in accordance with their own privacy practices. These third-party tracking tools are governed exclusively by the respective affiliate partner’s privacy policies and practices.
We do not control how these third parties collect, use, or process your Personal Data. We recommend reviewing their privacy policies before interacting with their sites.
11. Marketing Communications
We may send marketing communications where permitted by law.
You may opt out at any time using unsubscribe links or by contacting us.
12. Security
We use reasonable administrative, technical, and physical safeguards.
However:
- No system is completely secure
- Internet transmission is not risk-free
- Users must secure their devices and credentials
We will notify affected individuals of qualifying breaches as required by law.
13. Children’s Privacy
The Site is intended for individuals 18 years and older.
We do not knowingly collect Personal Data from children under 18.
If you believe a minor has submitted information, contact legal@processparamarsh.com so we may delete it unless legally required to retain it.
14. External Links
The Site may contain links to external websites or tools. Some external links on the Site may be affiliate links or compensated relationships.
We are not responsible for third-party content, data handling, or security practices.
15. Your Responsibilities
You agree:
- Not to upload Sensitive Personal Data unless required
- Not to submit false or misleading information
- Not to share access credentials
- To maintain security of your accounts
- To notify us of unauthorized access
16. Changes to This Privacy Statement
We may update this Privacy Statement at any time. Updates are effective upon publication.
The “Last Updated” date reflects the most recent revision.
17. Governing Law & Disputes
This Privacy Statement is governed by Texas law and is subject to the:
- Mandatory Binding Arbitration agreement
- Class-Action Waiver
- Exclusive venue in Collin County, Texas
as described in our Terms of Use.
18. Contact Information
For privacy inquiries or to exercise your rights, email:
Process Paramarsh Inc.
Email: legal@processparamarsh.com
